Secretary will fix and resend.

1. Opening: By Mavasa Annah

2. ⁠welcome: Hi amukeriwile hi tatana Makhuvele W.

3. ⁠Introductions: We introduced ourselves, more like meet and greet.

4. ⁠Attendance register & apologies:

Apologies:    -Sithole

-Tsakani

-Patricia

Absent:

-Peter

-Dickson

Present:

-7 members

5. ⁠Society background: By George.

Society name: Tsavin Wildon Georpedic.

To promote unit and assist one another during funerals.

We have to recruit more members.

6. ⁠Constitution:

To be drafted and shared to all.

Joining fee: R50.

Monthly: R100 to be paid before the 7th of the following month.

A fine of R50 will be imposed for late or missed payments.

A member shall be dismissed upon missed three premiums.

No refund

To register our society with MMG so that we can get better benefits:

1. Member: R10000

2. ⁠Spouse: R10000

3. ⁠Child 14-21 years: R10000

4. ⁠Child 6-13 years: R5000.

5. ⁠Child 0-5 years: R1000

6. ⁠Stillborn from 6 months: R1000.

The above figures will be claimed from the funeral policy.

Each member to list his/her extended family members: Their cover shall be R5000. We shall pay R100 for this as individuals and withdraw the difference from the account to get a total of R5000.

We need to submit our personal info to George or William.

7. ⁠Bank account and membership:

We opened an FNB stokvel account.

Membership fee is R50.

We currently have 14 registered members.

8. ⁠Golf shirts: 

We are happy with white and blue colours on golf shirts and blue caps.

The society’s name to be written at the back. 

Waiting for total costs per shirt.

9. ⁠investment on shares: Put on hold for now, pending more info and our account to grow a bit bigger.

10. ⁠AOB: None

11. ⁠Electing new committee:

a. Chair: Tshavalala George

b. Deputy: Makhuvele William.

c. Sec: Baloyi Vincent 

d. Dep: Ndleve Patricia 

e. Treasurer: Mavasa Annah

12. Vote of thanks: Makhuvele W.

13.Closure: Closing prayer by Mavasa A.

Tsavin Wildon Geopedic Society(TWG) (EXCO Emergency Meeting

Minutes of the Virtual Meeting

Date: 20 July 2025

Time: 19h00

Venue: Virtual (Online Meeting)

Attendees: 3x EXCO and 2 Additional EXCO members

Absent : 2 x EXCO Members( Treasury and Deputy Secretary)

1. Welcome and Opening

The meeting was opened and chaired virtually. 

Members present 

Chairperson: Mr.G.Tshavalala

Deputy-Chair : Mr.MW Makhubele

Secretary:Mr.RV Baloyi

Additional Member: Mr.D.Ngobeni

Additional Member:Mr.R.Nkuna

2. Matters Discussed:

2.1. New Membership Intake

The below was agreed without objections The new members joining our Society will follow the following new policy:

New Members joining after 1st of  August 2025 will undergo a 6-month waiting period( Main member and dependents) as per MTG guidelines.Please note that the new members's 6 -month waiting period calculations will be supplied by MTG after their paperwork due delegence,Chairperson will communicate this information as a point of call for MTG.

The New members Extended family members will undergo a 3-month waiting period before gaining full membership privileges of R5000 benefit contributions by all members when the listed extended family member passes on.

2.2. Member Payments

The club currently has 23 active members.

Active Members with outstanding payments are requested to settle their dues promptly.

Members who do not comply will be placed under a 3-month waiting period until payment is received,these are members who joined after the inception of TWG society.

2.3. Society Roles and Responsibilities

The club is seeking replacements for the following roles( Treasury and Deputy-Secretary) ,Chairperson is championing this hunt,full mandate was granted to the Chairperson to heard straight to the bank to amend the signatories after finding the replacement,this must happen before the upcoming August monthly meeting.

2.4.Monthly Membership Payments

It was also agreed that all monthly contributions must be paid and reflect on the society bank account provided before the 7th of each month,the 7th being the cut-off day to allow treasury to reconcile the bank statement the forward the reports to the group.Failure to meet this agreed cut-off date shall carry a R50 fine and will gradually increase to R100 and so on to habitual transgressors.This is enforced to meet our monthly  debit order agreement with MTG which is on the 15th of each  month.

2.5.Society Uniform

The club has decided to seek a new quotation from a local supplier for uniforms.

The updated uniform will include:

1.A white t-shirt with a  logo ONLY.

2.A matching cap also bearing a logo

Full feedback will be provided since it was agreed that another supplier must be  consulted regarding turn-around time,price ,close proximity to the majority of the members for easier delivery and quality must be scrutinized.

Deputy-Chairperson has been tasked with this role and a detailed feedback will be shared in due course,also before the August monthly meeting.

2.6. Savings Suggestion 

EXCO ONCE-OFF SAVINGS PROPOSAL

Subject: Proposal for Emergency Fund Contribution – August 2025

Dear Family Members,

As you are aware, our society has committed to supporting each other during times of bereavement, particularly where extended family members are not covered under the MTG Group Funeral Scheme. In such instances, we have agreed to contribute a total of R5,000 to assist the affected family.

However, this has placed a financial strain on members, as the required amount exceeds our current monthly contribution of R100.

Following a brief meeting held by the Executive Committee (EXCOR), it has been proposed that each member contribute a once-off amount of R150 in August 2025. This contribution will be used to establish an Emergency Bereavement Fund, which will serve as a reserve to assist immediately in the event of another loss involving an extended family member.

We believe this approach will ease the pressure of raising funds urgently and ensure that we continue to support one another effectively and with dignity.

We kindly ask all members to support this initiative and make the R150 once-off contribution by 31 August 2025.

Your cooperation and unity are appreciated.

Warm regards,

RV Baloyi ( Secretary)

On behalf of EXCO

Tsavin Wildon Geopedic

Next Members Meeting : 02 August 2025

EXCO has proposed fortnightly regular meetings held virtually Sundays 19h00.

The meeting was concluded with a call for continued cooperation and commitment from all members. Further updates will be communicated in due course.

3.Closure